Regular Council

Woestenenk THAT the minutes of May 9, 2022, Regular Council Meeting are adopted as presented.

Nodecker WHEREAS the construction for the new open air pavilion was tendered and closed on Thursday, June 9, 2022; AND WHEREAS three submissions were received as follows: 1. Quantum Builders Inc. Without scissor truss - $682,537.00 plus tax With Scissor Truss - $699,607.00 plus tax 2. Lakeside Building Co. Without scissor truss - $656,500.00 plus tax With Scissor Truss - $674,500.00 plus tax 3. Sheppard And Son Construction Ltd. Without scissor truss - $677,006.41 plus tax With Scissor Truss - $695,006.41 plus tax THEREFORE, BE IT RESOLVED THAT the pavilion tender is awarded to Lakeside Building Co. with scissor trusses in the amount of $674,500.00 plus HST; FURTHER, if guarantee bonds are not produced within 10 days then the tender is to be awarded to Sheppard and Son in the amount of $695,006.41 plus HST.

Woestenenk THAT the minutes of June 6, 2022, Gore Bay Museum Board are accepted as information.

Woestenenk THAT the 2021 Audited Financial Statements from the Manitoulin Centennial Manor are received as information.

Woestenenk THEREFORE, BE IT RESOLVED that the items in the June 13th, 2022, Regular Council Meeting Consent Agenda are adopted as presented with the exception of item 5.2 which is received as information.

Woestenenk WHEREAS the Ministry of Rural Economic Affairs Development and Rural Broadband Strategy is requesting feedback regarding rural community’s issues impacting economic development; THEREFORE BE IT RESOLVED THAT Gore Bay Council advise staff to respond to the Ministry of Rural Economic Affair Development and Rural Broadband Strategy that the following items are of concern to the Town of Gore Bay concerning issues impacting economic development: • physician recruitment • aging infrastructure • restrictions on financial assistance to businesses.

WHEREAS THE Public Works & Properties Committee met on May 23, 2022, and made the following recommendation: THAT Council awards the Channel View Heights waterline replacement project to RV Anderson in the amount of $20,700 plus HST. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

WHEREAS THE Public Works & Properties Committee met on May 23, 2022, and made the following recommendation: THAT Gore Bay Council awards the tender for the museum roof to RWS Roofing in the amount of $180, 800 incl. HST THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

Woestenenk WHEREAS THE Public Works & Properties Committee met on May 23, 2022, and made the following recommendation: THAT Council awards the museum glass portion of the roof project to Martin Glass in the amount of $13,127.89 including HST. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

Woestenenk WHEREAS THE Public Works & Properties Committee met on May 23, 2022, and made the following recommendation: THAT Council accepts the tender proposal received by Handy Andy in the amount of $94,908.00 plus taxes on the condition the 50% deposit is waived. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

WHEREAS the Public Works & Properties Committee met on May 23, 2022, and made the following recommendation: THAT Council awards the boardwalk bridge project tender to Eagle Bridge in the amount of $73,175.00 plus taxes. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

Woestenenk WHEREAS the General Government Committee met on May 25th, 2022, and made the following recommendation: THAT we purchase garbage receptacles, benches, planters, and 2 picnic tables to be reimbursed by the Smith Foundation for the creation of a park located at the vacant property adjacent to the Municipal Parking lot on Meredith Street. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation

WHEREAS the General Government Committee met on May 25th, 2022, and made the following recommendation: THAT the Reserves and Reserve Fun Policy and Operating Surplus Deficit Policy are approved as presented. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

WHEREAS the General Government Committee met on May 25th, 2022, and made the following recommendation: AND WHEREAS two proposals were received in response to the marina fuel tender including New North Fuels: $1.8985 per litre for gasoline and $2.0311 per litre for diesel. McDougall Energy: $1.8855 per litre for gasoline and $2.0501 per litre for diesel; THEREFORE, we recommend to Council that the marina fuel tender be awarded to New North Fuels for the 2022 boating season; THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

Woestenenk WHEREAS the General Government Committee met on May 25th, 2022, and made the following recommendation: THAT an agreement be signed between the Town of Gore Bay and Martian Properties for the development of a trail located on Martian Properties' property that will link to Noble Nature trail. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves this recommendation.

Nodecker WHEREAS five proposals were received from the Town’s advertised Request for Proposals; AND WHEREAS the submissions were as follows: Blucreative VS Municipal Solution Neumarkets Website Development $20,000 $36500 $40320 Web Hosting Per Year $2500 $1375 $7600 Email Hosting Per Year $2400 $1632 $936 Email Migration $2040 Included $3600 Ongoing Support 1 Year $4400 $4325 $4320 TOTAL $31,340 plus tax $43,832 plus tax $56,776 plus tax AND WHEREAS staff recommend awarding the contract for website design and hosting to VS Municipal Solution as they best suit the needs and expectations for the end product desired and specifically design sites for municipal use; THEREFORE BE IT RESOLVED THAT Gore Bay Council approves awarding the Request for Proposal for Website Design and Hosting to VS Municipal Solution in the amount of $43,832.00 plus tax.

Woestenenk WHEREAS the Recreation Committee met on June 1st, 2022, and made the following recommendation: THAT Kelly Chaytor is granted permission for the use of the arena to host Nerf Wars on Thursday nights for the months of July and August, and possibly for the month of September if there is enough interest. THEREFORE, BE IT RESOLVED THAT Council approves this recommendation.

THAT Gore Bay Council accepts the 2022 Manitoulin Planning Board Budget as presented and approve the final 2022 requisition in the amount of $3,580.88.

Woestenenk THAT By-law No. 2022-13 Confirmatory By-law receives its first, second, and third readings and finally passed this 13th day of June 2022.

Nodecker THAT By-law No. 2022-14 Establish Remuneration for Council By-law receives its first, second, and third readings and finally passed this 13th day of June 2022.

Woestenenk THAT By-law No. 2022-15 Administrative Monetary Penalty By-law receives its first, second, and third readings and finally passed this 13th day of June 2022.

THAT By-law No. 2022-16 Adoption of a Reserve Policy By-law receives its first, second, and third readings and finally passed this 13th day of June 2022.

Woestenenk THAT By-law No. 2022-17 Adoption of Operating Surplus and Deficit Policy By-law receives its first, second, and third readings and finally passed this 13th day of June 2022.

Woestenenk WHEREAS a tender for the replacement and installation of the arena chiller as advertised and closed on Monday, June 13, 2022; AND WHEREAS two tenders were received as follows: Northland $49,889.50 plus HST Metal Air $69,600 plus HST THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve the arena chiller tender to Northland.

WHEREAS the municipal office air conditioning unit has broken where it has become irreparable; AND WHEREAS the installation of the A/C Unit requires replacing of the HVAC in its entirety; THEREFORE, BE IT RESOLVED THAT Gore Bay Council approves the quotation from Metal Air in the amount of $19,996.59 plus tax.

THAT Gore Bay Council enter a closed session at 9:23 p.m. to discuss staff.

Nodecker THAT Gore Bay Council approve the job description for a Finance Clerk and the amended job description for the Office Assistant position; FURTHER, staff are directed to advertise to fill the Finance Clerk position. AND FURTHER, the Office Assistant is placed at Level 5 of the proposed new wage grid for the Office Assistant position.

THAT we adjourn at 9:53 p.m.