Regular Council

Nodecker THAT the following changes be made to the November 9, 2020 Council agenda: Add 10. Closed Session: Staff

Nodecker THAT Gore Bay Council approve submitting a Letter of Intent for Gagnon Renewable Resources Inc. to apply to NOHFC to conduct a feasibility study for a waste volume profile for Manitoulin Island.

Nodecker THAT the minutes of the October 13, 2020 Regular Council Meeting be adopted as presented.

WHEREAS the COVID-19 pandemic has had significant financial and operational impacts on Ontario municipalities; AND WHEREAS municipalities have had to divert resources towards addressing the immediate needs of the pandemic and maintaining service delivery standards despite evolving restrictions and limited funds; AND WHEREAS the Government of Ontario has delayed timelines with respect to several pieces of legislation; AND WHEREAS the Government of Ontario has regulated municipal asset management through O. Reg. 588/17: Asset Management Planning for Municipal Infrastructure under the Infrastructure for Jobs and Prosperity Act, 2015; AND WHEREAS O. Reg. 588/17 mandates that every municipality shall prepare an asset management plan in respect of its core municipal infrastructure assets by July 1, 2021, and in respect of all of its other municipal infrastructure assets by July 1, 2023; AND WHEREAS the key components of an asset management plan as required by the regulation are: 1. Infrastructure asset inventory 2. Levels of service 3. Lifecycle management and financial strategy AND WHEREAS there is a concern amongst Municipal Finance Officers’ Association of Ontario (MFOA) members and their municipalities that current capacity challenges (redeployment of staff, and lack of available resources) will result in limitations for purposeful asset management planning; AND WHEREAS Ontario municipalities do not anticipate the current capacity challenges to be resolved in the short-term; NO

WHEREAS the General Government Committee met on Wednesday October 28, 2020 and made the following recommendation: THAT the Fitness Centre Committee be dissolved and a member from that committee be moved to the Recreation Committee; FURTHER the Recreation Committee continue with monitoring the operations of the Fitness Centre to provide recommendations to Council. THEREFORE BE IT RESOLVED THAT Gore Bay Council approve this motion.

WHEREAS the General Government Committee met on Wednesday October 28, 2020 and made the following recommendation: THAT a fob deposit of $10.00 be implemented for all fitness centre memberships. THEREFORE BE IT RESOLVED THAT Gore Bay Council approve this motion.

Woestenenk WHEREAS a Winter Fuel Tender was advertised; AND WHEREAS one bid was received by New North Fuels in the amount of $.5820 + FST + HST = $.7537 per litre; THEREFORE BE IT RESOLVED THAT Gore Bay Council approve awarding the Winter Fuel Tender to New North Fuels.

WHEREAS Infrastructure Ontario has requested rental rates for the Gore Bay Community Hall for the use of an alternative location for Trial Court for the Gore Bay Court House; AND WHEREAS Gore Bay Council is concerned with trial court proceedings moving off island and want to ensure that court trials remain in Gore Bay; AND WHEREAS The Town of Gore Bay must also provide a suitable space for proceedings for Provincial Offences to hold court; THEREFORE BE IT RESOLVED THAT Gore Bay Council approve the rental of the Gore Bay Community Hall from January 1, 2021, to March 31, 2021, at a reduced weekly rate of $1080.00 plus HST with the understanding that the hall is available for the POA court to use on the days they require the space for court; FURTHER, when a scheduling conflict occurs with the POA court that Infrastructure Ontario provides a suitable alternative space within the Court House located at 27 Phipps Street, Gore Bay, for the POA court to use.

WHEREAS the Public Works & Properties Committee met on Monday October 26, 2020 and made the following recommendation: THAT Resolution No. 14883 be amended to include Huron Street; FURTHER, a Geotechnical investigation, camera inspection, water, sewer, and drainage all be included in the Request for Proposal. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve this motion.

Nodecker WHEREAS the Public Works & Properties Committee met on Monday October 26, 2020 and made the following recommendation: THAT council approve setting aside the $43,400 approved in 2020 for Diesel Pump Conversion into reserves for the purchase of the replacement equipment in 2021; FURTHER, Council approve the Diesel Pump Conversion for 2021 funding.

Nodecker WHEREAS The Gore Bay Recreation Committee met on Wednesday October 28, 2020 and made the following recommendation: THAT a fireworks display be held on New Year’s Eve to recognize Celebrate Canada; FURTHER the event be a social distanced event. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve this motion.

THAT By-law No. 2020-35 re: confirmatory by-law receives its first, second and third readings and finally passed this 9th day of November 2020.

Nodecker THAT By-law No. 2020-36 re: To Amend Procedural By-law No. 2010-34 To Allow for Electronic Participation at Meetings receives its first, second and third readings and finally passed this 9th day of November 2020.

Nodecker THAT By-law No. 2020- 37 Authorizing the Gore Bay Fire Department to Impose Fees Within Gore Bay receive its first, second and third readings and finally passed this 13th day of October 2020.

WHEREAS The Royal Canadian Legion Command is asking the Town to participate in their annual “Military Recognition Book”; THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve purchasing a business card at a cost of $290.00 including taxes.

Woestenenk THAT Gore Bay Council enter closed session at 9:27 p.m. to discuss an item regarding an identifiable individual and staff.

Woestenenk THAT Council come out of closed session at 9:43 p.m. and reenter an open meeting.

Woestenenk WHEREAS the General Government Committee met on Wednesday October 28, 2020 and made the following recommendation: THAT Canadian Yacht Charters qualifies for a 25% reduction in taxes and a 25% reduction to their lease be applied for through the Gore Bay Tax Relief Application Program FURTHER dockage be billed based on use. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve this motion.

Nodecker WHEREAS the General Government Committee met on Wednesday October 28, 2020 and made the following recommendation: THAT Martha's Inn qualifies for a 25% reduction in their property taxes be applied for through the Gore Bay Tax Relief Application Program. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve this motion.

Woestenenk WHEREAS the General Government Committee met on Wednesday October 28, 2020 and made the following recommendation: THAT each Harbour Centre Tenant who applied through the Gore Bay Tax Relief Application Program qualifies for a 15% reduction in their lease and property taxes except for Ravenseyrie who qualifies for a 25% reduction. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve this motion.

Woestenenk THAT Gore Bay Council approve advertising for proposals to operate the Red Roof Pavilion.

Nodecker THAT Arthur Moran be hired as Health & Safety Coordinator based on the hours and wage discussed in closed session. THEREFORE, BE IT RESOLVED THAT Gore Bay Council approve this motion.

Nodecker THAT Justin McVey be hired as a temporary custodial assistant at the wage discussed in closed session.

THAT By-law No. 2020- 37 Authorizing the Gore Bay Fire Department to Impose Fees Within Gore Bay receive its first, second and third readings and finally passed this 13th day of October 2020.